Technology Facilitator Meeting April 2013

News from Betty Weycker...

• Race to the top meeting for Betty in GSO today at 10:00
• Lenny Schad, from Houston ISD is going to come and spend a day with us about BYOD (Bring your own device)
• Betty is trying to juggle to get principals and tech facilitators to hear his presentation.
• Maybe in May on a Tuesday with principals or Thursday with Tech Facilitators
• Another option would be a a day in May and we would meet in the afternoon
• tough scheduling this with testing

Changes in staff:

• Buddy Martin has taken a position in Greensboro and left
• Offered a position for Kenny replacement who replaced Cory
• Mike Nesser is still in the hospital (she will post his address tomorrow if you want to send him a card)
• Anyone here for their first meeting?
• Cheryl Jeffries, admin assistant for DOT

HOMEBASE refresher course (Power School FAQ)

• 1) Required items for Power School
• Some LEA’s are going on May 1^st, we are a June 1^st district
• For Data Managers it is June 1^st
• August, all teachers will be on power school, which is why
• down to 800 teachers who have not activated their accounts
• SO, now she is sending out individually by school lists of teachers who have not registered for Power Source
• At end of the week, she pushes out the remainder of the course
• The rule is if person has current NCWISE account, all those people should get a registration. For power source
• PRT’s all have different classifications so will depend if they have NCWISE access
• After Monday, they will start accepting tickets for people who need new accounts.
• Betty is sending emails with lists of teachers not registered to principals and tech facilitators…
• "Nothing is optional, nothing is required" -- Betty
• But in all seriousness, this is the only means of training that teachers will get
• “if I were a specialists, I’d take these courses while the opportunity is there”—
• Jackie Pierson—if a Media coordinator never had an account, then they will have to have a ticket
• There will be a new wave of workshops after June 30^th
• We are pushing it hard now, because teachers will come back in August and be overwhelmed then—at least encourage them to try and take some now
• Power Source link on the technology department website.
• Browser requirements for Power Source—not clear on that, try another machine, or another browser.
• Different designs with different courses (some require different updates)

2) True North Logic: MCREL tool is being replaced—another required piece-- at the start of next year

3)     2014-2015, the TESTNAV  (we can’t opt out of it)

Timeline:

• June 1—Power School (gradebook)
• Schoolnet—summer replacement for instruction content (learning Villages and the like) 
• video distribution—could be discovery ed or learn 360 type—they will be available at a cost and we can opt in.
• Can we see it first in the summer, and provide it in the fall?
• It’s possible we could move from Learn 360 to the school net if it includes discovery ed (it will depend on the contracts and when they are up and when we have to sign on the dotted line)
•  Open Class is the Moddle replacement
• It’s an opportunity and may or may not switch next year?

A couple of GIVENS:

• We are still going to have to do an AMTR (annual media and technology report)
• Joan Proffitt will give us the particulars
• Websites:
• https://ncidp.nc.gov 
• AMTR:
• https://schools.nc.gov/amtr

• You first have to go to ncidp site--NCIDP has  a special requirement
• Joan has reactivated accounts and reset passwords—should have received an email from Joan.
• Call service desk/submit a KACE ticket if you need to have password reset
• If you didn’t receive an email then your password was not reset because it was still an active account
• As of April 8^th, Joan has set up new tech facilitators and new Principals
• When your password is reset, it does take 15 minutes for the password to take affect!
• You will receive a lengthy letter in the next few days and how to subscribe to AMTR
• When you subscribe to AMTR, (if you are new) you have to pick a role (follow the instructions in Joan’s letter!)
• Joan will upload a folder to the webportal with the letter and FAQ’s--watch for that in the next week                                                         

AMTR FAQ’s

• Can have more than one tech facilitator linked to a school and both can work on AMTR
• Can also be linked to more than one school
• Data is always live, and you can look at it and start updating, clicking SAVE at the end of each section
• No difference made for leased computers
• Equipment has to be in your building to be counted--though, repairs still considered "in your building"
• Needs to be completed and signed off by principal before you leave for summer break
• Don’t forget to count cafeteria computers
• Student response systems are counted by remotes—each individual one—NOT each set
• Questions about classroom solutions--Peggy
• Do not count computers issues by health alliance (school nurses)
• School psychologists laptops counted by central office not by your inventory
• If you would like to use a Sample spreadsheet,  e-mail Joan and she will send you a copy—helps keep up on inventory all year long

Betty, more on Power School

• Most recent Power School--Identity Management
• Teacher UID will be their login
• 10 digit UID used for MCREL—no rhyme or reason to the number
• NCID is the NC number used for testing, will not be used for power school
• WSFCS decided to create a third unique id—which is used for your payroll, e-docs, etc.
• What is important is that teachers/ncwise users when they go to Power School, they will use that ten digit UID number
• Data Managers will not have a list
• UID—there is a list—a place you can go to find the number…
• Let teachers know that’s what is coming
• Took committee two years to come up with that determination—there was no common thread across the state—that is why the UID.
• UID, is found in staff development where they go and check their credit
• Betty will outline in TBT

MLC’s and BYOD’s:  http://wsfcs.k12.nc.us/mlc

• MLC is a pen name by us for Mobile Learning Community
• This past year we have had a controlled pilot  with class sets of devices.
• With the purpose to evaluate the infrastructure, but providing everyone with a device was not part of the plan to date
• Taking the pilot information, the goal now is to allow students to bring their own device for schools who meet requirements
• THIS does NOT mean Schools can buy whatever device they want—just because a kid can bring one—We will still have standards....Will we add to those standards?
• Another goal is for teachers to be instructional coaches in these new situations
• BYOD is not a 1:1 initiative--1:1 is: "I’m going to go out and buy everyone a device"
• Discussion of Mooresville  http://www.scholastic.com/browse/article.jsp?id=3757944  
• wealthy community with a poor tax base, Tax base of Iredell county is disadvantaged, and that’s why they have a 1:1, the money is there and it’s easy—also only 500 kids
• They are making tremendous strides there.
• Discipline improved (didn't have to go far)
• There is however no way there will be a budget for every student in WS/FCS to have a device
• The reason for the science laptops is not just to do the science tests, they had this transforming classrooms in mind
• BYOD is not mandatory
• April 19^th is the due date for the BYOD interest letter.
• Two different options
• Can be the entire school or a "collaborative group" in the school
• Need to have some data about your school--Survey the students, how many students have devices?
• Betty will not be supplementing the devices of kids who do not have devices
• The key here and elsewhere like Mooresville is the training
• Mooresville has been in school administrator’s magazine

• Betty—The teacher from Rural Hall (Roseanne) —did not have a computer at home—so there is a whole spectrum of people who will volunteer for this
• They need the three days of training with teachers to get them started in the right direction
• There will be agreements in place that they will have to sign off on.
• Must be part of the edmodo group for example.
• Digital Citizenship:is the key to all of these—kids responsibility, they become the helpers and the best resource
• Roseann created her own BYOD at Rural Hall (used iPhone when Galaxy Tablets would not work)
• Parents, admins, tech facilitators have to buy into the concept
• Lenny Schad when he comes in May—ask him these questions
• In order to start in August, certain amount of summer training must be completed
• Second wave will start later -- maybe in December
• DOT will monitor the usage/infrastructure also will enforce CIPA (Children’s Internet Protection Act)
• Snap chatting, and twitter and Instagram are social media that teenagers are using not Facebook (Snap chat is an IM sent for 8 seconds and then it is gone)
• At the start of next year, students will have to register the devices they bring in and only they will be allowed to use wireless
• Teachers—whole different story—how they deal with them accessing wireless with their own devices is secondary.
• May have them register, but they would have different access.
• Will they be able to BYOD or Buy their own and use them?  Maybe, Maybe not

Time allocated for Tech Facilitators?

• Betty hears more and more about zero time allocated for tech facilitator.  She needs to repeat the survey asking us our allotted time for tech support.
• Being in a lab all day not being able to provide support concerns Betty.
• The wave of how we are used has gone up and down
• "Teaching technology"—Betty has never been a proponent of that
• There is no common core  just for technology—it’s supposed to be integrated, a tool, a resource.—"It’s still one of Betty’s soapboxes".
• It was said that tech facilitators should have 25% of their time for tech support

Steven Anderson

•  Question about kids accessing wireless now on their iPhone?  
• They had to turn user authentication on again for awhile but will turn off later-- probably change in the fall—they know it is happening.

• Date for interest forms for BYOD is April 19^th—principal has to be trained in TLC (learning in a technology environment)

Workshop Registrations for Power Source Course:  Steven clarified several points in a followup email:

• Teachers will not be receiving 3.0 CEUs of credit. That would mean 30 hours of training. Teachers are only going to receive 6 courses in PowerSource which equals out to 6 hrs or 0.6 CUEs of credit. We have to list it at the higher amount to keep things consistent. Data mangers will be the only person in your building to receive the full 3.0 CEU amount. Other staff members (Office, Guidance, etc) may have more or less depending on their assigned courses. You can individually audit credits for each participant. Those instructions are found at the bottom of the document found at http://wsfcs.k12.nc.us/powersourceworkshop

• Remember, only give credits for courses equal to the number of certificates you receive. Certificates are available after a course is completed in PDF form so they can be saved electronically.

• There has been some question about credits before June 30, 2013. If you have teachers that need the PowerSource credit for License Renewal you will have to create a second proposal that has an end date during this quarter. The reason for that is folks cannot evaluate before the end of the workshop. If they cannot (or do not) evaluate, they will not receive the credits. You can create a proposal for your school that has an end date of, say April 15, 2013. And as long as there is one person enrolled but not given credit, the workshop will stay open and teachers can evaluate. If you do this, add to the title some wording about it ending before June 30. If you need me to change any workshops you have already created, just send me an email. I am happy to do that.

• They can train for as many courses as they want but are only pushing 6 courses.
• How do I award credits for individual teachers in workshop registration system?
• To edit an individual...
• click on their name of the participant
• fill out box for credit, total credits, Academic,Tech credits
• mark box present           
•  Only person who will get 30 is the data managers
• Collecting certificates?  Some schools created a folder on the share drive
• Have them set up a folder on the shared drive and drop them in there
• Coleen spoke about the end date--By June 25^th---If that's the case then can not finish the evaluation until after June 25^th, and that may be too close for comfort for the June 30th deadline

Other misc notes from Steven...

• April 18^th open lab for PTA webmasters –8:00- 11:00
• New apps for Power school, there will be a webinar
• There is an ability to do a mobile version for all school websites (Talk to Steven about this if your school is interested)
• IWB (interactive whiteboard) camps/Smart Camp—July 16-18^th at Moore elementary
• Camp Inspire (active boards) will be at Morgan elementary –July 23-25

Kevin Sherrill:

• Anti-virus—trend micro (was costing us $65,000/year)  moving away from that to  Microsoft endpoint which is part of the current MS licensing agreement

Chris Corbin: New Anti-Virus program coming to WS/FCS

• Last web-x is not uploaded , so the following is new information for most
• Project plan for changing out anti-virus (he emailed out this document?)
• The per user MS license agreement gave us a big savings sharepoint licensing, Office and windows lisencing
• MS System Center  version of K box agent will updated
• MS link—MS version of web x—can deploy and be on the new image—will allow web-x type activities  for classroom
• Forefront endpoint 2010, now called "MS system endpointprotection 2012", will replace trend micro—will be around June 1^st (when trend micro runs out)
• CPM—little blue stop sign will be replaced with a little green box with a shield—so will be called green shield
• It’s important to know the name "system center 2012 endpoint protection" (so as not to confuse with malware that may pop up)
• There is nothing out there that provides 100% protection with out shutting down the performance of the computer
• Malwarebytes is the backup
• Does have real time protection and manual scans and scheduled scans
• If green shield turns red, then virus protection is out of date, and you can right click and update
• Preferred method is to delete files that are contaminated
• Will be Installed as stand alone product

Phase 2)  uninstall Core protection model Trend Micro

• Chris will set up a policy on the core protection module
• Will be done school by school to monitor progress
• Will start seeing the blue stop sign for Trend Micro disappear
• There may be a day or two lapse between the removal of old and the arrival of the new green shield—will be installed as a stand alone product
• Will pull down updates from MS update sites
• Possible issue in the settings of this new anti-virus—it is set to do an automatic scan scheduled at 2:00 am
• SO, if computer is off, the next time it turns on it will run on the computer
• Chris has not seen a change in performance while it’s scanning
• if it starts to become a problem then he will disable it.
• They did install on 8305 netvista with 256 MB of ram, no requirements for memory—so this is a good thing!
• Chris will give us a schedule of when schools will be done
• Teachers will need to bring laptops back in at some point

Leased Desktops:  

• have been arriving at your school, most have been delivered now
• If you don’t have what you need, or more than what you were supposed to have, leave a note with Joan today (very few raised their hand with a problem)

Carla Miller—

• Don't forget that the surplus spreadsheet is due on April 15th!
• The spreadsheets of the laptops inventory for this school year...please take time to get that to her—She has only 17 returned (Only the part of the laptops that were above the cart laptops is what you have to add to)
• Also, Create another tab in that same spreadsheet with the science laptops for the new desktops
• Shoot email to Carla if you are drop short in any location.
• (48 month lease) "LD", is the naming standard and the classroom container 

Back to the New Anti-Virus...

• Overall a ten minute operation between uninstall trend and install CPM
• Question for Chris about informing teachers?  
• Chris will send a document with a screen shot of the new Core protection module for us to share
• Image update this summer will take care of this update--it will be on the new images
• Will also be in AICP

Other Issues:

• If teachers see pop up that laptop needs activation every 120 days, windows 7—otherwise will have to re-image it.
• Remind teachers that computers have to come back to the network and log-in
• The laptop will not work if they don't bring in!  --have to be reimaged after 123 days :(

New Printer Management coming yet again!

• Starting next school year, gonna start new  printing method
• They just did finished setting up at central office
• Printing through policies was "an epic failure" (chris' words)
• Came up with current method—PMC and printer refresh
• 2^nd generation solution: 
• Drive maps were done through policy too
• Another client based method similar to SSO--Client—called WOMAC--Work station management client
• Also has profile sweep built into it.
• Client sits on the machine—resides in the root of windows
• Command line driven
• Start/run
• womac/ip
• TRAC (technology resource assignment console) will replace the current PMC utility
• You will type in your school code
• Pulls up computer names
• Click on the printer name (does not require it be turned on!)
• It writes files to a file share
• You will need to know what print server you are using:
• Type out full path to the printer--such as\\340hprint….
• Can remove everything then an add
• Does not un-install any local drives, or any regular network drives
• but you can Add y mapping for example, Y;\\340data01\516YB$
• You can filter to look for devices
• Can you do multiple machine assignments?, not at the moment ? but Chris is working on it.
• Script running, when a computer is turned on, he is removing the install file and moving it to the install location for womac to read it
• Should not be a whole lot of work to do at the start of the year.
• Goal to have all assigned printers to go with womac
• Potential Problem -- if printer locations change during the summer
• We will do a couple of web-x’s and an admin guide
• question? How do you know what print server you are on?
• Print server will show up
• At some point, they might possibly break down the printer servers so whole divisions don’t go down at the same time
• Print server names might change at that point.
• One way or another there has to be a server at schools to do imaging

Sprint to Verizon phone migration:

• Principals and AP’s will be notified (about 900 in the district)
• Cost of the phone program is ~$40,000 / month with e-rate support, is some of this an unnecessary cost?

Reminder about MS home use deal:

• on the WS/FCS website go to:
• Departments
• Technology
• Wsfcs Microsoft employee home use program
• Web store—Kivuto is hosting this store
• Products continually update
• Office 365 is a web version of office and is sold on a subscription for web versions
• No purpose in purchasing a subscription when they will have it in the fall
• Can only purchase these products with a valid wsfcs email address
• Majority of stuff costs $9.95
• Can purchase each product 1 time

Wireless Update:

• Will continue to grow that infrastructure
• 99% of connections are 100 MB connections
• 1 GB linked out of your building
• Access points are wired to the network—on a 100 MB connection
• Thus, 30 wireless laptops hitting that access point, could be 3-5 MB process in reality :(
• So, eventually we need to get all access points connected to 1 GB ports and therefore need to add switches.
• Will start surveying schools
• All schools also share 1 GB shared on the data center
• Ncmc provides us the bandwidth and hoping to get 2 GB by the fall
• Schools applying for BYOD, will start surveying there first
• They need to know if carts in rooms are not working well in one hallway for example--KACE ticket

Last Project update--Email changes:

• Migration on our email—MS live edu been on more than  year
• Hosted through CSI now called encore technology group, they maintain some of our hosting
• MS is mandating that they house all their web hosting
• So we Have to be converted by June 24^th
• We will No longer be "live on edu", now it will be OFFICE 365
• There will be no difference in look
• But, there will be more apps available
• Live web versions of office products, cloud based applications that you could use including sky drive/online storage
• Could get us out of H drive business
• Could log into sky drive storage and get the stuff on their h drive (students too)
• Could see a different staff email log in screen

Tech Facilitator Meeting March 2013

BYOD

http://todaysmeet.com/wsfcstfmar13--comments from today's meeting

Betty Weycker--Department of Technology Changes:

• Cory McCloud—promoted WAN/LAN engineer
• Kenny Flynn—network engineer now in the zone Cory vacated
• Brian Cooper—Had been a temp, now he is on the service desk
• Carla will hire another technical position

Mobile Learning Community (MLC):

• Considering being allowed for the 2013-2014 school year
• Chelsea from North been piloting the tablets and was to be here today, but could not make it
• Feedback from pilot—it was controlled—technology provided the equipment
• MLC is a "bring your own device"
• There has been some confusion—people wanting to sign up thinking they will get “stuff”
• to be clear—next year, there will not be "stuff" handed out
• Schools that had laptops are saying they were much more pleased with the tools than the schools that had the tablets
• The comfort level with the laptops was much greater than the tablets
• Pilot required 30-40 hrs of training—from the 6 teachers in the pilot—the feeling was that the training was essential.
• The training component is essential—it’s a non negotiable—if a school applies for the MLC next year, the training is a requirement, period!

Steven Anderson:

• To not be the smartest person in the room anymore is a big change for teachers in 1 to 1 classroom--It’s a difficult transition
• Marty Creech:  If a teacher says they don’t have time for the 35/40 hours, then they probably are not right for the MLC program
• Questions:  how to make it more student authentic?
• Building solid lessons first
• Stress—the pedagogy change
• Example:  pulling questions out of students to solve a problem verses giving them a power point with the facts ("all the curriculum to get through")
• It's a paradigm shift.
• People are successful because they know how to teach/masters of their content/do problem based learning, etc.

How do you maintain the same level of instruction when not every kid will have a device?

Betty—the results of the pilot survey did show that the device made a difference in the difficulty of addressing those situations (more difficult with tablets than laptops)

Adam from NORTH:  teachers are no longer expected to be the expert with technology but with the content.  Students are the experts—Students may even write a guide or make a You-tube channel.

So what’s going to happen next year? (based on what we have learned from the Pilot)

• Document coming out with an outline of what they expect including Strategic goals:
• Digital literacy/resources
• Online safety/ethical content—student responsibilities with technology from passwords to care of the devices, intellectual property, test taking, virus prevention and concerns about theft—all have to be discussed.

Teacher Considerations:

• Sign offs for student/parent obligations
• Instruction/pedagogy for every lesson has to be revisted
• Teachers need to be part of edmodo for learning community support
• No way we can manage/monitor the network if every kid brought in a device right off the bat
• A question Betty gets often: “how can we provide bandwidth if teachers don’t have adequet bandwidth now”?—that is NOT a bandwidth issue but aging equipment issue
• We have actually not peaked our bandwidth this year—We almost did with basketball games last week :)
• Normal day 40-50% of our bandwidth is used.
• MDM will register and monitor the devices (not "monitoring" what they are DOING, but who is and what is connecting.
• Kevin has vendors coming in to help us monitor and will be in place before August

Interest letter to join MLC

• Should be based on the whole school not individual teachers
• Perhaps groups of teachers by grade level or interdisciplinary
• They will not approve single teachers for a school—can’t invest so much for such a small group
• This is not whole district going BYOD!
• Another criteria—principal will have to sign off that they will provide to the tech facilitator the time to support the MLC program
• Another sign off--parents must acknowledge is that we will not be expected to support the personal devices
• Your support of devices “should” go away (may take two to three years—for devices to become the ownership of the students.
• Betty believes teachers who are part of this should have the "classroom solution" in their room
• sound becomes more important when collaborate groups is your predominate daily method
• Preference should go to teachers with classroom solutions
• Move to reinstate money from the state that was designated for technology (contact your representative)
• Discussion of cuts to tech facilitator positions
• Sometimes it comes down to choices in your schools

Timeframe for MLC implementation

• Truly looking at August
• Posting interest letter on Monday, and will need back April 19^th
• Need to know how many schools are interested and time-frame (not making exception for training)
• Training will be delivered some face to face/edmodo/moodle/summer training, starting in May.
• They will wave starting points to 9 weeks or natural breaks (end of quarter or semester)

Setting the Tone: 

• Establish bottom lines/procedures
• Create agreements
• mistakes become teachable moments
• There will be limitations on "operating systems" of devices brought in

Resources

• Iste for students and teacher
• Instructional technology page
• Video: “Katy ISD” (leader in BYOD):  http://youtu.be/LkiRWTJYPS0
• Opportunity for him to come and talk with schools that are interested
• would he be a value for us?
• Katy independent school district--Lenny Schad

Kids that don’t have a device?

• We have to prepare for it
• Some schools may make additional purchases to address this issue
• WFU laptops bridging the gaps?
• Discussion have already happened with Principals/TAC/

Steven Anderson/resources:

• Some great edmodo user groups--Steven is posting a list of the groups
• Bit.ly/wsfcsusergroups
• Edmodo new feature:  After a group is created they automatically lock after two weeks--Steven is trying to get that undone for our district
• Or you can join by url

Channel one was in the TBT this week and details will be re-posted next week.  http://wsfcs.k12.nc.us/channelone

Power School / Power Source

• Notice went out to 1000 teachers--Betty sent the email in last 24 hrs
• Have already pushed out to admin type folks in the schools
• The process is:  
• each group has to have all their accounts activated before they push out the courses.
• People are wanting to know why they don’t have the courses.
• If individual teachers can’t find their emails, give them two weeks, then submit a ticket
• Last group of teacher emails will go out by Monday
• Later she will ask for anyone else who needs a power school account
• They assign classes/sessions by the main role of the person
• Principals will be able to see what courses their teachers have taken
• Course dates are meaningless--don't worry about that
• Betty can not mandate these courses, they are recommended
• Teachers will have power teacher courses
• Delivery of information will not take place any other way

Credit for Power School Courses:

• We have CEU’s and AEOP (Office personnel credits)
• They have agreed to use honor code—trust the seat time.  
• So for example, If you complete 8 courses and that translates to 10 hours then you would get 1 CEU
• HR does not want your certificates
• Betty will set up in staff development called power source
• Every School has a designated staff development facilitator (that person might want to collect certificates—that’s the honor code)
• You also might compile a spreadsheet with members of schools who have completed
• Facilitator could mark a spreadsheet with the number of hours completed
• Tell your teachers to keep up with courses—whether it is a physical copy or a pdf of it, and they will get up to 30 hours of technology credit
• Completed by June 30^th? 
• Staff development has to be in by June 30^th for it to count on this cycle.
• All that’s needed for the system is the total number they have earned
• Can Teachers can take modules over again?—Yes, and there will be some additional user guides available (FAQ’s and some physical guides)

Homebase:

• “Ready”: Students and resources from homebase
• DPI has invested the money to Peasron to merge logo of Power school to Homebase
• So on the Main screen of power school it will say Homebase
• Homebase is still an online portal with resources for parents and students
• Student information system is power school for admins/ power teacher for teachers/power parent for parents
• Instructional Component:  School net may replace learning village?  Depends on the amount of content
• Professional Development piece--No more MCREL!!—same rubric—the tool will be TRUE North Logic—evaluation will be available in August.
• Moodle being replaced by “Open class”—will be available in the fall of next year—if it is free we will switch over—will abandon moodle (which we pay for now)
• Test NAV: There is state testing (will definitely be on it) and quarter testing will be decided whether or not to switch from blue diamond or not?
• SAS:  We are NOT giving up SAS. (really helps us with data getting to EC program in ws/fcs)
• SAS is a better performer than excel
• Open education Resources
• Video distribution—could revert back to discovery education, may come back to DPI, would still cost us but could be lower--Learn 360 may go away?

How is the build out going for Power School?  They are building it live—working on a "play with" environment on our own.

Computers in Office: 

• Where did the two computers issued to offices go?  
• Did financial secretaries get them?—They are moving to a new financial program and might be best for that second machine to go there

Wave 3 of computer deployment for this year:

• 1705 desktops to replace student desktops that are the oldest—coming to your school
• Tomorrow—you and the principal will receive the email stating how many computers we will receive based on a formul
• based on how many machines we have (from computrace)  and of which type—it’s a refreshing of 10% of those old net vistas
• Also looked at student to computer ratio at schools
• Betty weighted the two columns
• What to do with the old machines?
•  it’s at your discretion

• Betty Weycker:  Is not in the business of replacing a lab for you—these new computers are designated as classroom machines
• Originally district goal was for there to be four computers for student use in classrooms

Kevin Sherrill on the logistics of computer roll out:

• They started shipping yesterday!
• Monitors will come more quickly
• CPU’s should be within two weeks (lenovo M-72’s)

Naming convention:

• M516LD030501
• Inventories:  Leased Desktops:
• You need to start planning the locations
• Ethernet cables--Carla will be happy to send—next week's tech delivery—7 foot green cables
• Carla Miller:  
• In January, she sent a spreadsheet with two tabs--1) science labs and 2) teacher or science teacher laptops.
• Carla asked you to return with the names of those machines
• USe that spreadsheet and create an additional tab with these desktops that we receive now.
• For now you can email her the spreadsheet with the additional science and teacher laptops
• To Label or not label leased machines?
• Can not put fixed asset labels, 
• on the laptops they only could mark that one spot on the back where they have labeled with one number

Carla Miller/Spring Surplus pickup

• Piedmont e-cycling—Bill will be coming to pick up items
• Spreadsheet is on the webportal and the Deadline is April 15^th!!
• Tech meeting the end of that week, talk to Carla if you have a problem getting it done by that date
• Go to Tech Facilitator webportal:
• Info for tech facilitators
• Request for information
• Choose your level
• Drill into your folder
• Spring 2013 surplus pickup
• Check the form out
• Fill it out
• Save it
• Check it back in (out arrow will disappear)                                                      
• Only non working equipment
• Not TV’s
• Can do old smart boards (that do not work)
• Tell Carla about rolling stands and email Carla and she will come and pick it up

Side notes:

• Carla's team will come through to schools and look at places where there are less live drops
• Be careful that tickets are secured to laptops when you send them in
• Dibils discussion
• IP phone sites—call manager update over spring break
• Around April 1^st/2^nd voicemail will be turned off for a couple of days—asking ip phone users to purge old voicemails

Classroom Science rooms:

• Trying to finish (204 classrooms) by the end of this month—Angie Wallace is scheduling this—knocking out 2/3 schools a day.
• If anything was left undone, be sure to put a ticket in
• Trying to get smaller jobs done in April
• Smith Farm to be done in May

Weekly web-x still every Thursday (except tech facilitator days)

Strategic plan that impacts technology—

• Focus on indicators of success—strategies to develop online access to homebase
• Google form: http://bit.ly/wsfcstfform
• groups to post the comments: 

My Group:  Overall, we think they are good.

Why not have the goal be 100% access?  85% student access

Will the site be mobile friendly?  That may increase access

What additional course and what is the purpose of that one additional course listed in the strategy.

Tech Meeting February 2013

http://todaysmeet.com/wsfcstffeb

New Tech Facilitators:

• Greg Collins at Jefferson and Wiley
• Sanya "S"sp? At Walkertown Middle
• Kelly Capps Easton Elementary

Leslie Low and Matt Barfield with Promethian

Three things:  Projector promise, active engage and channel one news

Projector Promise

• System with boom arm and the projector
• They have replacement projectors for $549 plus shipping
• Bulbs moving forward will be $99.00

Channel one news:

• Now coming via server to the PC and an interactive activity and flip chart to go with four different subjects that correspond with shows
• Includes professional development for channel one users
• Teachers will see an icon that will go to interface
• http://familydailynews.com/ is available now
• For other features of channel one, they will need the "channel one player" installed on the teachers machines, there is no login, there will be an icon on desktops
• 30 Middle and High Schools will start with this (Rural Hall, and Clemmons Elem are pilots elementary)

Active Engage—Self Paced test--Matt Barfield:

• Engage:  will run it on various platforms
• Self paced exam:
• Hit the green button on the tool bar, the test gets sent out to the devices that are registered
• Different type questions (T/F, multiple choice, scale, etc)
• Teachers can freeze their projector screen and watch the students progress
• Teachers can stop on a particular question, hover the mouse over the question and see the results of a student on a particular problem
• You can use laptops too
• There is an active engage app that can run on laptop carts and can go between wired and wireless platforms as long on the same subnet (which most are)
• They can get us a quote…it’s about $10/device includes first year of maintenance, and then $2.00 per year afterwards.
• It’s dependent on the number of devices that register to the hub.
• Don't forget to check out the family daily ( http://familydailynews.com/ ) and the pop quizzes that come out daily—they work with activexpressions

Instructional Updates:

MLC pilots:  http://www.wscommunityoflearners.blogspot.com/

Roseanne and Mike McDowell came out in November, and now we have Cathy Musci teaching world languagues—she has x131 laptops with her classes

• There has to be a strong classroom management and good seating arrangement. 
• Student driven environment (storybird, animoto, dropboxes, symbaloo, wall wisher, voki—all student driven)
• She has 11 classes, and dealing with the management of them has to be carefully considered (powering on and off, logging on and off, little daily thing, etc)
• Switched to edmodo on a daily basis, flashcards online, audible uploads—a lot less paper than before
• Working on PBL with Marty Creech
• Next project creating a online photo story of family
• Kids are much more computer savvy than previously
• They have a "one to one survey" that they are completing now
• Password resets were a problem early, but now they are smooth with this process
• At this point in the year, less time teaching the tools
• Storybird is one of those tools that lends itself to learning.
• The laptops lend themselves to differentiation because there is easy access to several different resources and the separation is not so obvious to students 
• MARTY CREECH:  “The kids will teach us”
• First few months lots of technical issues—worked through most of those
• Now biggest challenge is the content change—and changing the pedagogy
• Getting kids to come up with their own questions and answers is the change
• Lots of working with Problem based/project based
• They do lots of analyzing of lessons so that kids are driving the learning
• They will share with us all the data from the surveys at the end of the year.
• Email Marty if you have teachers doing good PBL
• Have students been “waning” in their enthusiasm?  They never go back to wanting to use the paper worksheets.

Betty—Big Picture

• They are looking at pilots very closely
• Everyday Betty gets the question about people being able to bring the own devices
• Schools need to be prepared before infrastructure comes
• Can’t deliver instruction the same way you always have with "bring your own device"?
• If principal is interested in BYOD for next year, then training needs to start now with instructional technology department
• Smarter Balance vs EOC tests?
• Sandy—"choose a couple tools and don’t overwhelm them"

Smarterbalance.org website

http://www.smarterbalanced.org/

Steven has posted sample things on the edmodo group:

• http://wsfcs.edmodo.com/post/93469055
• "it’s not about the tool, it’s about the problem solving"
• Reminder to look in the tech facilitator edmodo group—Steven is sharing some of those resources for the test
• Steven will put it in the TBT again this week

Nettrekker enhancements/Melissa Edwards:

• All resources go through a teacher review process
• Access via Wsfcs homepage
• Teachers—go thru learning villaghe

 https://learningvillage.wsfcs.k12.nc.us/_layouts/LearningVillage/login.aspx?ReturnUrl=%2f

• Use same AD login
• Under instructional resources
• Uses same AD user name and pw if they go through learning village!
• You can browse to look by:
• Subject or 
• theme—like current events that change weekly
• There is a read aloud feature
• Student access:  wsfcs homepage under Students and resources
• On a school owned computer they should NOT need a user name nor password
• Away from school, there are school codes on the webportal
• Generic user name and password has been setup
• Part of name of school and school number—
• Parent letter templates will be posted on the edmodo group
• http://wsfcs.edmodo.com/post/105381551
• Wsfcspss08 is the pw to change the teacher role , and Melissa will sent out directions for that too.

School Wires:  

• Evan will be doing a session for the new webmasters
• Mobile viewing of the website –schools would have to go through training
• Steven wants to hear from you if you are interested in BYOD next year

Jackie Pierson:

• Destiny has similar functions as does netrekker
• Several tools for students to access 
• Districts pays for these tools

http://destiny.wsfcs.k12.nc.us/district/servlet/presentlistsitesform.do;jsessionid=353CD52C764D1CC0321FBFC0549437C5?districtMode=true

• Teachers have destiny login (see media coordinator for that information)
• Standard search is available by standard and subject—under catalog
• Has both SCOS’s (old and new)
• E-books can be accessed through destiny:
• Many of vendors are creating common core packages through ebooks
• Jackie is asking if media people buy any of these resources that they be put on destiny so everyone knows the shared resources
• Licensing issues—not all e-books can be accessed simultaneously

Betty:

• Budget time is coming around very quickly
• Netrekker vs Destiny?  One or both?
• Betty will be looking at usage
• Homebase--DPI is promising similar resources at a more cost effective price
• Chop netrekker was the consensus of our table—kids have to learn the ways to filter information anyway
• Betty is asking at very least we be liaisons and advocate (be the facilitator) we look at netrekker at our schools and decide if worthwhile or not?
• http://school.nettrekker.com

Betty: Personnel Updates: 

• Delaine Harley left?
• Angie Wallace moved into her position
• Cherly Jeffries is in Angie’s role
• Luu has left for a business venture
• Ramika Rhoads left last Friday :(  Crowd was sad about this!

Kevin Sherrill:

• Certificate based security access to the wireless—adding a couple more servers to help authenticate—working with a couple of vendors to improve the situation.

Chris Corbin and Justin:  Driver Issues on x131:

The driver depot:

Go to start:  run

\\340srv12\driverdepot
Folders are organized by type and model

Video card issues—windows 7 basic default driver is a problem with FN-F7

(Kelly at East) Windows 7 machines you can hit windows key and "P" and a box will pop up allowing you to choose which interface you want (computer only, duplicate, extend or projector only)

So, to install the video driver...FOR WINDOWS XP machines (does not search subfolders)

• RC on my computer
• Properties
• Device manager
• Display adapters
• Rc on device and choose update driver (windows xP)
• To Install go to browse to a location/specific location
• navigate to the driver depot—it looks for ini files—have to browse to specific folder that contains that driver file (under computer/lenovo/model)

For Windows 7:

• Rc on my computer
• Device manager
• Display drivers
• Standard vga display
• RC update driver
• Update driver software
• Browse for driver software
• Location select:
• \\340srv12\driverdepot
• Select the check box to search subfolders under computers/lenovo/x131
• The deeper you go into the location, the shorter the time it will take to search

Mouse Sensitivity Driver

• Utility also on driver depot
• Teachers to have access/look under lenovo/x131 folder/unav/setup.exe
• You have to run the utility and then adjust the sensitivity level on each one.
• It’s called ultranav in the T410 folder.
• Screen will truncate down on the laptop when you hit fn-f7 (that’s just how it works)

Deleting Profiles:

• In windows 7—profiles are under c drive/users
• If you delete a profile in there, when user logs back on, it’s says you have a temporary profile because the registry entry remains present
• They are experimenting with a script to clean profiles (sweeps)
• Bomb prof is a utility now under start/programs/utilities
• You can never delete system profiles nor the one you are logged in as
• When is says restricted, it means a computer was logged in with that user and not been restarted.
• So always reboot machine before you delete profiles
• For example, Ntuser.dat is the system file that runs in the background

Trouble deleting profiles in windows XP?

• Others have run into this and had to delete the SSO old files that keeps from deleting the user profiles.
• If you remote into the machine you can also remote browse and delete profiles (FOR WINDOWS XP machines)
• Start
• Run
• \\name of machine\c$
• Machine has to be turned on

To Install programs—you can remote

• Start
• Run (or under accessories remote desktop connection)
• type in:  Mstsc
• hit enter
• Type in the computer name
• And navigate to that machine…
• Very important when you are done, go to start and log—off or disconnect on a windows 7 machine
• If you need to reboot the machine

Start

Run

Shutdown

Space /r  to restart

• “Active desktop recovery” recovery is related to profile problems--
• Kevin mentioned that these issues have been outlined in KACE:
• local cached profiles/deleting renaming profiles article #73:
• http://ithelp.wsfcs.k12.nc.us/userui/advisory_detail?ID=73
• Laptops not projecting article in KACE #92
• http://ithelp.wsfcs.k12.nc.us/userui/advisory_detail?ID=92

KACE

• Choose action when ticket is highlighted
• Switch to service desk under action tickets and then,
• under choose actions and it will give you more choices
• All items
• Switch que
• Service desk

MS home use:ethics involved (if you are audited)

Go to website:

Departments

Technology

Wsfcs Microsoft employee home use

http://wsfcs.k12.nc.us//Domain/61

• You have to FIRST register with school employee email address. (you can't just put in AD user name and pw)
• Not available to students even though they have that as an option
• You can only install on one machine
• Purchased one time and installed one time
• Valid school email addresses will work and must be verified
• Not to be used at school on any computers.
• Should be mindful of system requirements.
• It’s a perk,  it’s not something we can support
• Users will have 30 days to download the file and the key
• So if your computer crashes, that’s how long you have.
• Steven--You can call MS and walk you through the process if your computer completely crashes and you try to get it back

Other questions:

• Printers difficult to install on some of new laptops (with windows 7)  will be an update in TBT describing the issues
• M86 service refresh under start/programs/utilities--will solve the youtube problem (teachers not having access), will have to restart the browser for it to take affect.
• This was discussed in detail in the webx last week: 1/31/13 webx on the tech facilitator webportal
• Students can not run the m86 utility
• Problem--Students can’t save to the student share.  Some H drives were not mapping on these new laptops.  They are looking into this some more--usually solved with a log off logon
• Wireless card was not connected at the time of login
• Suggestion, open the lid and make sure the laptop is associated with the wireless, otherwise it might be logging in with the student cache and not mapping any drives
• Question about 3G service on teacher laptops (flashdrives or something else a teacher might have at home) should not be used at school
• To put in perspective, we have never deployed 11,000 devices like this before--so overall not that many problems :)
• We are still not officially a mobile learning community yet

Betty:  Power School Update: 

Overall Teachers should have a smoother ride then admins

Homebase:

http://dpi.state.nc.us/

• It’s an umbrella that will contain all these wonderful products that DPI will provide
• It’s a storage of resources including an icon for power school
• IIS:  Instructional Improvement System
• Discovery Education:  did not get the bid

http://www.ncpublicschools.org/homebase/

10 folks in district are certified

• NCWISE is still alive and run for teachers through the end of school
• Power School is now built, and 54000 students and staff are in place parallel to NCWISE
• They are giving us an account to power source:  
• https://powersource.pearsonschoolsystems.com
• Power source is the homebase for student information
• Another link to power school training modules—Pearsons means to instruction
• We will create a power source accounts
• Principals have gotten theirs already
• Power school link under technology department site
• User name semicolon password
• You willclick on my training once they get us signed up
• My distant learning
• Mastery in minutes (for teachers)
• Three classes that are all basics is what we will have to complete
• Have some earbugs handy
• Videos/sessions are a little cartoonish
• Recommends an hour a piece
• Pop quiz will pop up and you have to take the quiz
• You can't fail, you will pop up in red.
• Principals will have assignments too
• March/April Teacher power source training
• We would rather get some out there for those who will remember and help
• On June 1^st as a data manger NCWISE goes down, will keep grades and attendance for teachers
• Capabilities of Power School are so much better than NCWISE
• Export features are there
• Admin roles will be the same
• Data managers are receiving new desktops, and
• one other desktop will go to office staff with the oldest machine (the one needing replaced the most--Betty will need to know where that machine is going
• Concerns about teacher laptops without CD/DVD--it's the deal they made with lenovo and it is one reason it was such a good deal.
• DATA projectors--there is a supply at DOT (coming from rooms where classroom solutions replaced.
• so if you are in need of a replacement lcd projector, put in Kace ticket to check to see if they can replace it first
• bulbs are on the price list