Thursday, April 29, 2010

Tech Meeting Minutes April 29, 2010

Betty Weycker:

"New worst enemy"--Power Point...

Everything she told Teacher Advisory on 4/21, she will tell us today.

School Wires updates, tech updates, parent assist updates...

Kevin Sherrill:  Tech Updates:

AMTR,  need to get machine names correct.  Please help keep names clean, still disabling based on the 30/60/90 day rules

Older computers, are being stressed...
Drive space on servers are reaching their limits of 125 GB.
Student/Teacher files that have music on them will be purged off of H drives., no questions asked--warn your teachers.
May send out a list of teachers who need to be talked with...

Carla:  surplus pickup:

Profile cleanup will be around May 15th--will be "on" for about three days

ASSIST is the NEW HEAT:  (Jim Mendoza) New work order system that is part of School Wires...Teachers will submit work orders that will be routing to tech facilitators...

We will be trained in August.

Three Queues:
Technology (main one)
Assessment Team
and Maintenance

We are a registered technition, and assigned to our building...

Much simplier, cleaner interface
Types of tickets:
incident (break/fix)
Request (need/want)
Change (for tech dept only)

New ASSIST, has the ability to add attachments
When you log in, you will see tickets waiting to be assigned...
More robost integration with our e-mail system
Ability to do Question and answers
One con--loosing details screen...

Implementation / Rollout:
They need to know the names of the rooms at your school
Excel spreadsheets are already in the request for information folder.
Kevin would like by the end of May
Steps they recommend when opening ones of these request for information documents:
Make sure you close i-notes
click on file school wires assist
click on the file, will launch excel
all cells are protected exccept ones in yellow
Nicknames--follow the examples on the ss
Click on the SAVE button, and exit out of the program excel
No check out or check in, keep only webportal open
Service desk should be ready by June 1st
Will start using in ADMIN buildings on July 1st                                     

HEAT will be kept running as an archive...and will run for us through the summer, and ASSIST should start when we get trained in August.

Back to Betty:  Parent Assist: 

No e-mailing of progress reports anymore...
Teachers should still have a list of parents who need individual progress reports printed.
For extra credit things, parents could submit a form to say they saw it...
Tonight, Betty is sending out an e-mail to all parents informing them that parent assist is the method in which parents will get their information on student progress.

Debbie Harmon: 
Teachers have to check the box to "post to parent assist" to populate the date to post to parent, and if they don't parents will never see the detail in parent assist.

For student absences, if teachers don't mark unexcused then parent will not see the absence in parent assist, so teachers should mark unexcused until student brings in a note.  Marking unexcused also drives automated calls thorugh alert now.  So teachers need to mark unexcused under absence indicator until a note is brought in. 

Jackie Pierson:  Destiny:

Destiny is stand-alone database, and it catalogs everything.  Equipment that comes into the building should be cataloged with a bar code, and it can be checked out to teachers (for that school year)  a dcoument camera for example.

If a teacher leaves the school, the destiny assignment follows them, so that's why you should have equipment put in there.  They can also track equipment purchased by PTA, other funding source, etc. So this is helpful too.

There are workshops on inventory and equipment through Media Services, they have the  digital "dolphins" and the "panthers" to scan equipment.  Title 1 equipment it's critical that it be checked out to a teacher. 

You can also check out a LCD monitor to a room, but there is a "set-up" for patron in those cases...

Federal reports are due June 7th for title 1

It's a HUGE BURDEN to inventory the equipment.

Cl Marshall:

AMTR time.  Affects school funding and school scores, and so it needs to be accurate.  Betty will post answers to some questions on the web portal for helping you get the AMTR done. Complete by June 11th--Principal must sign off on it by then.

The guide for the AMTR will be posted on the webportal...

Three new questions


21st Century classroom set-up, and we need to list in Tier3

You can use computrace to help you answer the questions, reference page 59 in your tech manuel on the Tech facilitator handbook

Go directly to the new URL on the instruction sheet

340-your school number
passord is the same as last year (contact CL Marshall if you no longer have this).

Give media coordinator the information they need to complete AMTR

Betty Again:

Purchasing approvals:  initiated this week  will share with principals.
nagging problem:  tech purchasing issues, and what they will support.
We are a system of 8 technitions who support 25,000 devices.
Purchasing should be appoved through technology--every single purchase order will be stamped by Betty Weycker, and will be approved or unapproved. 

1st reason, vendor not approved, device not approved, Betty will send it to finance, and notify the school it is unapproved.

This applies to all purchasing except for PTA and other outside
Professional development survey on share point, 3 questions, on teacher and admin web portal. Professional development needs assessment survey.

On left hand side under surveys...

Budget updates:

Talk to school board members, but in general technology is getting support. Value and need is being recognized.

Betty is loosing EETT funding next year, pays for Alert Now and atomic learning.

Theme money: is on list of items not recommended to be cut. Why not just hire a technology facilitator for every school? Was the question raised...So maybe the thinking is changing.

Wake laptops verses dell: that is a 500,000 purchase---Wake charged $420 last fall , and $320 for the spring wake refresh.

What schools are up for the current 300 laptops? After the election primary...Betty will distribute to thiose in-line.

School Wires & Marlo:

Go to webmaster wiki:
Look at these redesign ideas:
District Standards:

There is also a school wires folder on the webportal.
Font change: trebuche is the district font
Looking at a force font down
Don't call school wires tech support.
We have only so many contact hours with school wires.
Do not delete a section unless you know a teacher is gone.
Directory at the district level--gapping holes will be gone. Teacher will just be listed as "teacher". Soon.
Entire E-mail address will be will show only under a mouse over. Web page column will appear with a link to the teacher web page.
Custodians and child nutrition --they are debating whether to include them or not in the dchool directory.
School wires has an upgrade that will fix some bugs, but Marlo didn't want to take it on during the transition.
Manuel we received is posted on-line.
Departments should be listed as teams
SROs are being told they need a web page too
Colors: spreadsheet on colors
Address and principal, and school hours can now be adjusted.

Teacher websites standards--teacher
Teachers should complete online agreement to follow the standards

How to change pictures on the homepage

Login to School Wires
Site manager
Under tools tab
Choose files and folders
Homepage flash
Choose upload

640 by 265 minimum size...
Make sure whatever u want and centered
Bigger picture sizes can cut things off
EOG proctors
From Patrice Drone at NW Middle:  This is the free online tool that I used to edit my pictures on the website at Northwest Middle School.
Put in a Heat ticket for text on pictures...
Betty recommend two or three pictures...
Barbara Sasso recommends urcha? For picture editing...
Teachers must get some kind of training before they get user name and password, tho it will go to active directory user name and password...
Three options to keep content;

Copy and paste to school wires
Copy and paste to word
Print out old pages
Pictures: no policy to have student pictures on webpage. All public information is just that...
You may want to create ur own form--there is no policy...Betty will post a generic form from Theo Helm's office
In student handbook, parents are directed to notify principal if they want to opt out of having their student picture posted. Can't post students Identified as EC...
Can be a discussion point for your MTAC committee...
School site needs to be up and ready by June 30th. Teacher sites should be up and ready basically by first day of school.
Ideas for redesigning your school website.
Look at redesign page on the webmaster wiki...
Media center needs to be listed as Media Center...and needs to be added as a section and a Quick link
Link Media center from media coordinator's named page..
Employees tab, staff resources under classrooms, and a quick link and under roles...and u could change to just staff.
Widget for a twitter announcements--steven created at clemmons...
PTA pages under parents...
Outline for basic training...Marlo has...on the wiki...

Betty final words:
Schedule of training...will be tough with CO shifting to university...will be an issue at some point things may be down.
Send interest if interested in summer help--they will need it :):

Some Good News:
April 17. Walk for babies--DOT raised over 1000 dollars!!
Also set up computers for over 50 parents... this project will happen again.
Patrick from Flatrock: surgery tomorrow--optimistic believes he will be back in a week...
If you want to donate days to him, contact Betty...
Cable 2 teachers using flip cameras...for National Boards. Better to use traditional cameras if they can't convert to DVD's

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